Tips for Writing a Letter to the Editor

We appreciate your willingness to help defeat H.B. 1110/S.B. 5971, the costly, regressive and unworkable fuel policy being proposed by the 2019 Washington state legislature. This proposal would create a deeply flawed, ineffective and unsustainable fuel policy for our state.

There are many ways you can make your voice heard. Writing a letter to the editor is a great way to share the facts about this flawed proposal and to encourage others to learn more.

Please download our fact sheet for key points to include in your letter. Below are some basic tips that will help ensure your letter has the best chance to be published.

  • Before writing your letter, review the newspaper’s policy on letters to the editor. It is frequently available on the newspaper’s website under the Opinion tab. We have attached letter policies for some of the state’s major newspapers as examples.
  • Submit letters by e-mail. Most newspapers prefer receiving letters that way and list the e-mail address or have an online submission form for letters on the newspaper’s website.
  • Keep your letter as short as possible by focusing on one or two key points. Share a few sentences about your story to show why you care.  Stay under the paper’s word limit.  Aim for no more than 150 – 200 words.
  • Be sure to ask others to join you in contacting their legislators to urge them to oppose H.B. 1110/S.B. 5971.
  • You must include your name, street address and phone number. Editors may need to contact you to verify that you wrote your letter.Newspapers will not publish anonymous letters.
  • Send letters to your weekly community newspapers, not just the big city dailies.

Finally, please let us know if your letter has been published. Email a copy to

Washington Newspapers Serving Your Community and Submission Guidelines

Use the interactive map to locate the newspapers serving your city, town or community. Click on a pin to find out specific details about letter to the editor submissions. Or scroll down the page for a listing of Washington newspapers and written guidelines.

Submission Guidelines for Washington Newspapers